You can view your Tenant's users, groups, and roles in the User space. The four clickable KPI Cards for Live User Sessions, Users, Groups, and Roles take you to the respective tabs on the User Page.

You can see a User Sessions chart on each of the above tabs, as shown below.

Indicators:

• Line graph for the number of users active or live at any time.
• The frequency is set to 24Hr by default. You can change the frequency to 1Hr, 7 days, and 1 month as required.
• Hover over any time spot to view a tooltip that displays the live user details.

Users are individuals with access to the Rubiscape platform and carry out tasks allotted by the Administrator. These tasks are either done individually or in groups.
The image below shows the contents below the Users tab.

The following table explains various fields on the Users tab.

Adding a User

To add a user, you need to fill in the details in the

• User Details Section
• Access Control Section

To add a user,

1. In the Users tab, click Add New User on the extreme right. The Add User page is displayed.It contains two sections, viz: User Details and Access Control.
2. In the User Details section, add the required details. Refer to the table below.
3. Click Add in the top-right corner. The newly added user appears in the Users list on the Users page.
   
   

The following table explains various fields under User Details.

(Field* – Mandatory)

Importing a User

Importing users helps maintain user-related basic information and ensures user consistency across all tenants. Importing a user to a tenant is very similar to Adding a User. With this functionality you can import the existing user from another tenant with its basic details. There will be no need to create same user again.

To Import a User, follow the steps below:

1. Sign in to the Rubiscape application as at least a User Administrator.
   For more info, refer to Signing into the Application
2. Browse to Users > Add New User.
3. Select the Import User radio button.
4. On the import user page, search or select the active users you want to import into the tenant. Then click Add.

5. In the User Details Section on the Add Use Page, provide the user’s information.
   
   
   

   Note	The user's full name, email ID, and mobile number fields are inactive because the system automatically imports these details at the user level. To edit the details, navigate to the Users section. For more info, refer to Editing a User.

   • Default Workspace: Select a default workspace for a user to manage multiple datasets and projects. It is a mandatory field.

   • Default Application: From the available list, select the single application. When a user logs in to Rubiscape, this application opens by default.
   • Groups: A user is assigned to the group "Everyone" by default, even if no group is selected. Select the Group(s) to which you want to add the user.
   • Roles: Roles are the titles/responsibilities to be assigned to a user. From the available list, select the role(s).
   • Active: Indicates that the user is active. The checkbox is selected by default.
   • Two-factor authentication: It provides extra authentication in the form of an OTP (One-Time Password) for the user. By default, the checkbox is cleared.
   • Ask the user to reset the password on the first login: If selected, it directs the user to create a new password on the first login only.
   • Send email notification: Select the checkbox to send the welcome message and rubiscape account details to the user over the registered email address.
6. Select Add.
   The user is added and appears on the Users

Searching a User

Searching a user from a long list can be time-consuming. The Search User field helps to search for your desired user quickly.
To search for a user,

1. In the Users tab, click inside the Search Users field.
2. Type the name of the user you want to search. Partial names are allowed for searching. A list of usernames matching the search string is populated as you start typing.

Editing a User

As an administrator, you can edit the user profile when required. This includes editing/changing the username, updating the mobile number, changing/adding/removing the groups and roles assigned to the user, and changing the default workspace and the default application for the user. You can also activate or deactivate the user.
To edit a user,

1. Hover over the user you want to edit,
2. Click anywhere on the highlighted row and click Edit User on the next page.
3. Click on the menu icon () and click Edit.

You are navigated to the Edit User page.

1. Make changes to the user details as required.
2. Click Save on the top-right corner. The updated user appears in the Users list on the Users page.

Activating a User

To activate an inactive user,

1. Hover over the inactive user you want to activate,
   
   1. Click anywhere on the highlighted row and click Edit User on the next page.
   2. Click on the menu icon () and click Activate.
2. Select the ACTIVE check box.
3. Click Save on the top-right corner. The user's status appears as Active on the Users page.

Deactivating a User

As an administrator, you cannot delete users. However, you can deactivate them so that they cannot access any entities within a workspace.
To deactivate an active user,

1. Hover over the active user you want to deactivate,
   
   1. Click anywhere on the highlighted row and click Edit User on the next page.
   2. Click on the menu icon (  ) and click Deactivate.
2. Clear the ACTIVE check box.
3. Click Save on the top-right corner. The user's status appears as Inactive on the Users page.

Resetting User Password

As an administrator, you can reset a user's password.
To reset the user's password,

User Access Control

In the Access Control section, under separate tabs, you can see the

• User's Default Workspace
• Projects and Datasets under it

You can control a user's access to workspaces, projects, and datasets as an administrator.
To change the access controls to Projects and Datasets,

1. Navigate individually to a project or dataset.
2. Select or clear the checkboxes corresponding to View, Modify, Delete, or Deny.
3. Click Save. The changes to access controls are modified.

The following table helps us understand the hierarchy of the four access controls.

Live User Sessions

The Live User Sessions summarize the users who are currently active and live.
The image below shows the contents below the Live User Session tab.

The following table explains various fields on the Live Users Sessions tab.

Viewing User Sessions

As an administrator, you can keep track of the user's activity. User activity is Tenant specific. The User activity log summarizes all the user's activity for one day at a given time.
You can view the user activity of

• All users under a tenant
• An individual user

To view all users' activity under a tenant, in the Functions pane, click User Activity Log.
By default, the User Activity Log page displays All users' activity under the Tenant for the current date.
The page displays,

• User (All by default)
• Date of the log
• Time of the activity
• Username
• Activity Type (logged in, logged out, created new, logged existing, ran, read, updated, edited, refreshed, aborted, exported, deleted)
• Entity (Application, Dataset, Dashboard, Workflow, Workbook, Project)
• Entity Name
  

 

Using the User Activity Log, you can

• Select different users from the User drop-down to see user-specific activity
• Select any date by clicking the calendar icon () to view the user activity for that date
• Download the user activity log to your system as a CSV file